The Advisor Group has provided us with these handy tips for protecting your Zoom meetings. With more and more people working and connecting virtually, we hope this advice is useful!
Don’t Share Your Personal Meeting ID Online
Don’t share your personal meeting ID (PMI) online to host public events your Personal Meeting ID is essentially one continuous meeting that anyone can pop in and out of all the time. Instead, use a unique meeting ID for each separate meeting. When you schedule a meeting, you can have Zoom do this by default. Just make sure “Use Personal Meeting ID when scheduling a meeting” is toggled off.
By the way, this won’t only keep away bad actors away, it also helps make sure that you don’t accidentally end up with the attendees from your next meeting dropping in early.
Require a password for Personal Meeting ID
If you do use your Personal Meeting ID, you can require that a password is required when joining meetings that use a Personal Meeting ID. This will require that you provide the password is a secure way and only share that with the people you want in your meeting. Just be careful not to share that online, otherwise it defeats the entire point.
Use a random meeting ID
Instead of using a Personal Meeting ID it’s best practice to generate a random meeting ID for meetings as it. To configure this option, Deselect (uncheck) use Personal Meeting ID in your Zoom account setting to ensure that a random meeting ID is always used when you schedule a meeting.
Enable the Waiting Room
The waiting room feature, places every guest into a virtual ‘waiting room.’ When you start a meeting, you’ll then have to manually admit your guests. This gives you control over who can attend and makes it easier to keep unwanted guests out.
Disable Guest Screen Sharing
By restricting screen sharing to the host, you can prevent anyone else from being able to display what is on their desktop. To do this, make sure the “Disable desktop\screen share for user is turned on (it’s off by default).
Require the Host to Be Present
Zoom does provide the option for your meeting to start when the before host joins. This can be convenient if you’re hosting a meeting and are running a few minutes behind. Everyone else can get started in the meantime. If you want to protect your meetings, however, it’s best to turn this off for public facing meetings. To do this, make sure the “Join before host” setting is off (it’s off by default).
Lock the Meeting
When you lock a Zoom Meeting after it has started, no new participants can join, even if they have the meeting ID and password (if you have required one). In the meeting, click Participants at the bottom of your Zoom window. In the Participants pop‐up, click the button that says Lock Meeting.